To access the system, a user must first register and login using their user name and secret password. By logging in, they will be able to look at all of the information that they have permission to see. This includes all information they have created, as well as the information that has been shared with them by others. By doing this, sensitive information is only shown to the appropriate users and stays protected at all times.

If the user does not login, you can still use the system but will only be able to see information that has been shared publicly for everyone to see.

Register

1. Enter the system URL into your browser address bar.

2. Click on the [New User?] link found on the login page.

3. Fill out your user profile details, keeping the following in mind:

   • The user name should be easy for you to remember and should not use any spaces (e.g. your first initial then surname, such as 'psmith')
   • The secret password should be kept safe and easy to remember (see suggestions)
   • Your first name, last name and nickname are used to identify your information kept in the system
   • Your email and/or contact details are needed so that the system administrator can contact you if they need to
4. Click the [Register] button to submit your registration

After completing the registration form, you do not have access to the system and information straight away. A system administrator or user account manager will look over the registration and give the right permissions and user group memberships to the user (see How do I manage user accounts?). Once this is done, the account can be approved and you will be notified.

Login

1. Enter the system URL into your browser address bar

2. Enter your username and password and click [Login] to enter the system

   • If an error message appears, you may need to try again (check CAPS LOCK is off) or wait to have your account approved

3. Once you have logged on successfully, you can navigate to your [Profile] page found in the top menu

   • You can see your permissions and user group memberships here
   • Use the [Change my password] and [Change my profile] links to edit your profile

   • You can quickly link to the important parts of the system

4. When the time comes to leave the system, click the [Logout] link

   • This is important to make sure that other users after you don't see your information and work under your account/profile
   • As a safeguard, you are automatically logged out 1 hour after you stop using the system

Forgotten password or user name

If you have forgotten your user name or password, you can either:

• contact the system administrator who can reset it.
• use the [Forgot password?] option on the login page.