Project management, work planning and reporting
Planning, delivering and reporting on land, sea and cultural heritage management projects and work plans is tricky and time-consuming. Organisations are often managing and delivering multiple projects at the same time, across different funding sources, with different work teams, each of which has different reporting metrics and obligations. In response to these growing business and project management expectations, ESS has developed a suite of tools that make project management, work planning, and reporting easier and more effective.
We work with clients to understand their current project management needs and capacity and then implement customised project management and work-planning systems, which enable work to be scheduled, assigned, recorded and reported on efficiently and accurately. The systems allow project/contract deliverables and work plans to be uploaded, against which specific jobs can then be scheduled and assigned to staff members. This provides each staff member with a calendar of pending tasks that require them to undertake. Staff and managers use the system to record work done against these jobs, which allows the status of activities and projects to be tracked in real time.
Managers and supervisors also have the capacity to manage budgets through the system, and measure outcomes against predefined targets. Together, this enables organisations to understand progress, identify financial or performance issues before they become major problems, and allocate time and resources most efficiently.
Our systems are also equipped with reporting tools that generate customised automatic updates about progress against activities and/or budgets. This reporting capability has helped expanding organisations’ operational transparency, which makes it easy for them to demonstrate the quality of their performance and attract more work.
Key features:
- Ability to directly load project deliverables, work plans, timelines and reporting metrics into the systems.
- Easily schedule and assign jobs/tasks to staff or work teams.
- Link all jobs to the activity or deliverables to which they contribute.
- Enable staff to record work that is done, which is automatically linked to workplans and deliverables.
- Use customised dashboards and calendars to monitor progress of projects, activities and jobs in real-time.
- Identify potential problems, delays, budgeting issues easily and quickly.
- Readily generate customised reports that summarise work done against projects in ways that meet reporting obligations
- Create organisational/operational transparency by clearly demonstrating progress to internal and external audiences.
Projects using project management and work planning:
Butchulla Aboriginal Corporation